Accounting Clerk

• Job Title

  Accounting Clerk

• Job Type

  Permanent, Full Time

• Salary

  Negotiable

• Location

  Calgary, Alberta

• Location

  Immediately

About Explore

Founded in 2008, Explore Inc. is a dynamic and rapidly expanding service company specializing in land surveying, construction, and asset integrity. As a company that lives its purpose of asset under protection – people, land, and environment, Explore prides itself on client care, expertise, and a vibrant corporate culture. With a proven track record of delivering exceptional results, we are dedicated to providing best-fit solutions for our clients across Western Canada.

Position Summary

The Accounting Clerk plays a key role in maintaining Explore Inc.’s financial accuracy and administrative efficiency. This position is responsible for day-to-day accounting operations including accounts payable, accounts receivable, month-end support, and various administrative functions within the corporate office. The role requires strong attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Accounting & Finance

Accounts Payable (AP)

• Review and enter vendor invoices in Xero with appropriate approvals with project or cost center coding.
• Reconcile vendor statements monthly and follow up on discrepancies or missing invoices.
• Manage vendor accounts, including setting up new vendors, maintaining current contact information, and responding to vendor inquiries.
• Maintain accurate and organized AP records to support audit and year-end review.

Accounts Receivable (AR)

• Generate and issue client invoices based on invoicing requirements, project manager billing sheets, contracts, or time reports.
• Upload invoices and backup documentation to client portals including OpenInvoice, Pandell, and Cortex.
• Track payment status and follow up on outstanding balances in coordination with project leads.
• Record client payments, deposits, and adjustments accurately in Xero.
• Maintain an updated AR aging report and communicate collection priorities to management.

Month-End and Reporting Support

• Assist with month-end reporting including journal entries and reconciliations (AP, AR, prepaid expenses, etc.).
• Support preparation of financial summaries and management reporting (project billing, AR aging, etc.).
• Ensure accuracy of accounting data and consistent use of chart-of-account codes across projects.

Expense and Credit Card Management

• Collect and verify employee expense reports and corporate credit card receipts through Xero Me and ensure adherence to company policy.
• Track missing receipts and follow up with employees to resolve before month-end close.

Administrative & Compliance Support

• Maintain and update the company’s vehicle fleet expenses, using Fleet cards.
• Track insurance documentation and client Certificates of Insurance (COIs), ensuring all renewals are current.
• Support procurement by tracking purchase orders, vendor setup, and vendor compliance.
• Coordinate office supply orders, courier deliveries, and general office maintenance requests.
• Maintain organized digital and hardcopy financial records for audit readiness.

Collaboration & Communication

• Work closely with Project Managers to verify project billing details, cost coding, and contract requirements.
• Participate in team meetings and provide updates on billing, collections, and vendor matters.
• Recommend process improvements to enhance accounting efficiency, accuracy, and internal controls.

Qualifications & Experience

• Minimum 2 years of accounting or administrative experience (construction, energy, or professional services industry preferred).
• Post-secondary education or certificate in Accounting, Business, or Finance (asset).
• Proficiency with Xero, OpenInvoice, Pandell, and Cortex (asset).
• Strong understanding of basic accounting principles and reconciliations.
• Exceptional attention to detail and accuracy in data entry.
• Strong time management and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently while contributing effectively to a team.
• Commitment to confidentiality and compliance with company policies.

Benefits

• Casual dress environment
• Comprehensive Health, Vision, and Dental coverage
• Flex days and vacation days
• RRSP matching
• Professional development and training opportunities

What Sets Us Apart

Rapid Growth: Explore is in an exciting phase of expansion, continually breaking new ground and setting industry benchmarks. Joining our team means being part of a company that is scaling quickly and shaping the future alongside our clients.

Expertise: Our team is made up of industry professionals with deep domain knowledge and a passion for delivering excellence. We invest in our people — providing the tools, training, and support needed to excel.

Collaborative Culture: We value teamwork, transparency, and respect. Our inclusive work environment promotes open communication and shared success.

Fun and Supportive Atmosphere: We believe great work happens when people enjoy what they do. From team-building events to employee appreciation days, we foster a positive, engaging, and balanced workplace.

To Apply:

Email resume and cover letter to:

Explore Careers

careers@exploreinc.ca

*Only successful candidates will be contacted